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1.1 Background of the Study
There are varied and diverse organisations that exist. They include social, political and economic organization, such as business, churches, political parties, chambers of commerce, educational institution and clubs. They need effective management and accounting system to succeed. Most of these organisations are complex in nature and this cause problem in their management and so needs proper and well articulated accounting system for them to survive.
Budgetary control is the process and the former provides the basis for the exercise of the later. While budgetary focuses on planning, budgetary control is the act of executing those plans.
The Chartered Institute of Management Accountants (CIMA) London has defined budgetary control in the following words. “The establishment of departmental budgets relating the responsibilities of executive to the requirement of a policy and the continuous comparison of actual with budgeted result, the objectives of that policy or to form basis for its revision.
In a nut shell, while a budget may be described as a standard with which to measure the actual achievement of persons, department and organizations; budgeting control is the plan in advance of the various functions of an enterprise so that the business as a whole can be controlled.
According to Jim Riley (2012), A budget is a financial plan for the future concerning the revenues and cost of a business. However, a budget is about much more than just financial numbers. Budgetary Control is the process by which financial control is exercised within an organization; budgets for income/revenue and expenditure are prepared in advance and then compared with actual performance to establish any variances.
Managements are responsible for controllable cost within their budget and are required to take remedial action if the adverse variance arises and they are considered excessive. There are many use of budgets for example, budget are used to;
i. control income and expenditure,
ii. establish priorities and set targets in numerical term,
iii. monitor performance,
iv. improve efficiency, and
v. motivate staff
1.2 Statement of the Problem
Over the years, tertiary institution have had deficiencies in effectively managing their budget. This is as a result of inadequate effective budgetary control system. The inability of the managements to control the organizational budget has created a major set back in the attainment of their goals. The crucial problems this research will address therefore include:
i. The inadequate budgeting and controlling by the various managements during budgeting process.
ii. The means of knowing which management tool that is most effective in managing organizational resources by means of budgeting.
iii. The ways of measuring efficiency and effectiveness of such management budget.
iv. The relevant information required by management in making sound decision for the attainment of the institutional objectives through budgetary control.
1.3 Objectives of the Study
The objectives of the study include the following:
i. To determine how budgetary control system plays a significant role in assisting various managements in achieving management objectives.
ii. To analyse various types of budget, benefit and problems of budgeting in the tertiary institution.
iii. To advance useful recommendations (based on finding) to the institution on how to improve on their system of budgeting as a tool for managerial planning and control.
1.4 Research Questions
The relevant research questions include:
i. Is there a direct relationship between managerial efficiency and budgets?
ii. What is the effect of budgeting control on organizational performance?
iii. Is it necessary to compare actual results against pre-determined estimates?
iv. Does budgetary control system assist the managements of a tertiary institution in overcoming some difficulties encounter in managing its resources?
1.5 Significance of the Study
This research work will be of great help to accountant as well as administrators and managements within and outside University of Agriculture, Abeokuta, Delta State of Nigeria.
In identifying the character and potentially of budgetary control system in business management to know the concepts and benefit of budgetary control and as a means of evaluating economic recourses and the development of the tertiary institution which depends on such economic resources.
It will also help the managements and administrator of the firms to utilize the availing opportunities that are endowed in budgeting.
It will be of great importance to students especially accounting students who may wish to write their project related to research work.
1.6 Scope of Study
The study is designed and carried out with the view that finding got could help in increasing the management potentialities in the tertiary institution and also sought for solutions to the problems associated with budgetary control system in the firm and data obtained from the exercise utilized in planning and directing the affairs of the institution or business organization toward the attainment of the institution’s goals.
The study revolved round a critical examination of budgetary control system in University of Agriculture, Abeokuta. The emphasis is to come out with better methods of tackling the problems associated with the preparation, uses, performance, evaluation and control and authorization of budgets in tertiary institution in a way to bring about an improved budgetary control system.
1.7 Limitation of the Study
The factor that limits the scope of this wor