When embarking on a research, you are expected to hand in a “detailed and precise description of study or research proposal as well as information on any previous study or research projects of particular relevance to a decision of award.”
The purpose of the proposal is to ensure that
- the candidates have done sufficient preliminary reading/research in the area of their interest
- that they have thought about the issues involved and are able to provide more than a broad description of the topic which they are planning to research.
The proposal is not a fixed blueprint. One cannot predict one’s findings beforehand or mechanically stick to an argument since the research will inevitably alter or even unseat one’s initial expectations. There is no fixed formula for writing a proposal.
However, your challenge is to convince members of the scientific community that you
- have identified a scientific problem
- have a theoretical background and a methodical approach to solve the problem
- within a realistic time frame and at reasonable expenses.
With your research you will add a new aspect to the scientific discourse.
First, consult your advisor on length, layout (typeface, line spacing, font, etc.), format, as well as a table of contents and page numbers. Members of the selection committee may have to read a large number of research proposals so good construction and legibility of your proposal is to your advantage.
- Personal data (name, academic title, your position at your own university, date of birth, nationality, your contact information, institutional contact.
- (Working) Title of your planned dissertation or research report. Words in the title should be chosen with great care, and their association with one another must be carefully considered. While the title should be brief, it should be accurate, descriptive and comprehensive, clearly indicating the subject of the investigation.
In order to develop a clear title, you must also be clear about the focus of your research! Strive for the title to be ten words or 60 characters: focus on or incorporate keywords that reference the classification of the research subject
- Indicate a realistic time frame toward project completion, followed by the name(s) of your supervisor(s), the university department where you hope to do your research and, if applicable, information about other academics with whom you plan to collaborate.
- Refer to successfully funded projects to determine whether your topic fits with the granting organization’s mission and to mimic their title/proposal structure
Abstract/summary statement of the research project: This one page summary focuses on the research topic, its new, current and relevant aspects. Strive for clarity; your greatest challenge might be narrowing the topic
Review of research literature A short and precise overview about the current state of research that is immediately connected with your research project.
- Reference the most important contributions of other scientists.
- Discuss the theoretical scope or the framework of ideas that will be used to back the research.
- Demonstrate that you are fully conversant with the ideas you are dealing with and that you grasp their methodological implications.
- Indicate the open problem which then will be the motive for your project. State clearly how your research will contribute to the existing research.
Your history/preparation Summarize the most important impact of your own work on the topic (if applicable). Attach copies of your own publications that might be seen in relation to your research project.
Objective of the research project Give a concise and clear outline of the academic (possibly also non-academic, e.g. social and political) objectives that you want to achieve through your project. Your proposal needs to show why the intended research is important and justifies the search effort. Here you outline the significance (theoretical or practical) or relevance of the topic. Such justification may either be of an empirical nature (you hope to add to, or extend an existing body of knowledge) or of a theoretical nature (you hope to elucidate contentious areas in a body of knowledge or to provide new conceptual insights into such knowledge). All research is part of a larger scholarly enterprise and candidates should be able to argue for the value and positioning of their work.
Outline the project This is the central part of your research outline.
- Detail your research procedure within the given time.
- List sources and quality of evidence you will consult, the analytical technique you will employ, and the timetable you will follow. Depending on the topic, suitable research strategies should be defined to ensure that enough and adequate empirical data will be gathered for a successful research project.
- Describe the intended methods of data gathering, the controls you will introduce, the statistical methods to be used, the type of literature or documentary analysis to be followed, etc.
Consider your work to be a Work-in-Progress and allow yourself a flexible planning: Stay ready to revise the proposal according to new insights and newly aroused questions and keep on modifying the working hypothesis according to new insights while formulating the proposal and the working hypothesis. Once you have a useful working hypothesis, concentrate on pursuing the project within the limits of the topic.
Timetable Develop a time table (if possible in table form), indicating the sequence of research phases and the time that you will probably need for each phase. Take into account that at this stage, it can only be estimated, but make clear that you have an idea about the time span that will be needed for each step.
Selective research bibliography List academic works mentioned in your research outline as well as other important works to which you will refer during your research
Attachments: List other documents attached to your proposal. References, CV, etc.
Editing: Once you have finished the conceptual work on your proposal, go through a careful editing stage
- Verify that the title, the abstract and the content of your proposal clearly correspond to each other!
- Maintain a clear structure, an intuitive navigational style throughout the document with headings and summaries, enabling the reader to quickly reference where they are for future commenting; (Have a reader skim your document to verify)
- Summarize significant issues and make no assumptions where possible.
- Keep a reasonable, clear, declarative writing style (active verbs!) throughout the document;
- Breakup the narrative with bulleted lists, visuals, etc. demonstrating a command of abstract concepts and relationships Use white space to highlight and emphasize important sections
- Make sure your proposal does not contain any grammatical/spelling mistakes or typos; engage a proofreader;
- Request an experienced academic to proofread your proposal in order to ensure the proposal conforms to institutional and international academic standards.